Volunteers are the life-blood of the Regency Racers. We do this for the love of our kids and for the satisfaction we receive from being part of a successful team.

Parent participation is critical to the success of the swim season. Please be willing to do your share. More volunteers mean less work for each individual and more time spent enjoying the meet. Each family is required to volunteer.

Volunteering at Meets

Every meet requires, at a minimum, 30-35 volunteers. Parents are responsible for volunteering in some capacity throughout the season. The list of jobs available and the duties involved are listed below.

READY BENCH (Home & Away Meets)

The Ready Bench volunteer is at the starting blocks making sure the swimmers are lined up and ready for their races. They make sure the swimmers in their lane are lined up in the correct event and heat order, and make sure each swimmer steps up to the blocks for their event. Heat sheets are provided so these volunteers know the order of swimmers for each lane, event and heat.  Swimmers can be distracted easily (especially the young ones), so it is important for the Ready Bench volunteers to make sure the swimmers actually step up to the blocks when it is their turn to race. The Ready Bench and Blanket Parents volunteers positions both require an understanding of heat sheets and how swimmers are lined up for races.

BLANKET PARENT (Home & Away Meets)

The Blanket Parent volunteers supervise children in the following age groups: 8 & under, 9-10, and 11 & Up during meets. They ensure that children in their age group make it to the blocks in time for their individual and relay events. The Blanket Parent should try and keep the swimmers in their respective age group areas and not walking around at the meet. It will make finding and organizing the swimmers much easier. 

STROKE & TURN JUDGE (Home & Away Meets)

The Stroke and Turn Judge volunteers determine whether the technical aspects of the swimmers strokes are legal. It requires knowledge of the USA Swimming Rules and Regulations, and a willingness to fairly disqualify swimmers from both teams when appropriate. The position requires attendance to a training session provided by Lone Star Summer Swim League, and will be filled prior to registration. Special attire is required for this position (navy blue shorts with a white collared polo shirt). If you are interested, please contact the volunteer coordinator for more information.

RUNNER (Home Meets)

The Scoring Runner volunteer is responsible for retrieving lane sheets from the timers (as the timers complete each lane sheet), putting them in order and turning them into the scorekeeper who is located at the scorers table. This runner also picks up the DQ slips from the Stroke and Turn Judges and delivers them to the meet official and then to the scorekeeper.

SCOREKEEPER / RIBBONS (Home & Away Meets)

The Scorekeeper / Ribbons volunteers work in conjunction with volunteers from the opposing team to peel and stick labels on the back of the place ribbons, sort ribbons for distribution, and periodically post meet results.

LANE TIMER (Home & Away Meets)

This job is essential to running a swim meet, but is not difficult. If you like to be close to the action, this is the job for you! There are THREE timers per lane (Recorder/Timer, Ribbon/Timer, Picker Timer). In Dual meets, there will be timers from both teams in each lane. When the Meet Official sounds the starting tone, the Lane Timers start their stopwatches. When the swimmer touches the end wall, the timers in that lane stop their watches. All three volunteers will time the race, but each will have additional responsibilities.  

MAIN LANE TIMER / SCORING RUNNER BACKUP (Home Meets)

The Main Lane Timer / Scoring Runner Backup volunteer will control two extra stopwatches in the instance of a malfunction of one of the main ones.  They also assist the scoring runner in collecting/distributing the timer sheets and DQ slips.  Please review the Lane Timer and Scoring Runner volunteer descriptions above for more information on each position.

CONCESSIONS  (Home Meets)

The Concessions Setup volunteer will assist the Concessions Manager with concession stand setup (prior to each meet) and preparation of concessions items. This position involves serving food and cleaning up. No experience is necessary. The concession stand gets very busy, and we prefer to have the adults who signed up volunteering (no young children please). It is known as one of the more fun and easy jobs. You get to enjoy the shade and the gentle breeze of the ceiling fans under the porch.

SETUP/CLEAN-UP (Home Meets)

For home meets, the Setup volunteer will help prepare the pool area the morning of the meet during the swimmers meet-prep practice.  Home meet setup includes setting up tents and tarps, setting up ready bench chairs behind the blocks, roping off the pool deck, moving tables and chairs, etc.  After the meet concludes volunteer assists the team management and coaches to make sure all equipment is taken down and put away and the pool area is cleaned. Some heavy lifting is required for this position.

EVENT REF (Home Meets)

The Event Ref volunteer keeps spectators and swimmers informed of the progress of the meet by announcing each heat. They make other announcements as necessary and periodically announce the score. The announcer must pay close attention to the Starter and the progress of the meet so as not to confuse the swimmers or the parents. This job is for someone who is confident with public speaking and will be filled prior to registration.